Pre-bill compliance for insurance defense firms
Invoices that pass carrier review the first time.
CarrierReady checks every time entry against each carrier's billing guidelines, fixes the UTBMS codes, and gives you a clean LEDES file for every payor. You approve every change.
Now accepting 5 Bay Area insurance defense firms for a free 60-day pilot.
| Entry | Code | Hours | Check |
|---|---|---|---|
| Analyze plaintiff's prior treatment records for causation issues | L120 · A104 | 1.4 | Passes |
| Review file; call adjuster; draft letter; calendar depositionBlock billing, and calendaring is clerical under this guideline. | L110 · A101 | 2.1 | Flagged |
| Legal research re: additional insured tenderOver 4.0 h of research needs a logged adjuster approval. | L120 · A102 | 4.6 | Needs approval |
| Draft responses to special interrogatories, set one | L310 · A103 | 2.3 | Passes |
The problem
Stop getting cut.
You did the work. Then a bill reviewer you've never met cuts the invoice.
Block billing. A vague narrative. A missing adjuster approval. The wrong task code. Your staff fix it, resubmit it, and wait again, while the fees you already earned sit unpaid.
Every carrier has its own guidelines, its own e-billing portal and its own rejection codes. Keeping them straight by hand is a job of its own.
How defense attorneys rate the pain of invoice submission and adjustments.
CLM 2024 Defense Counsel StudySay carrier adjustments feel subjective or inconsistent.
CLM 2024 Defense Counsel StudyHow it works
Ready before it's sent.
Bring in your billing
Upload the LEDES or CSV export you already run from Clio, PCLaw, Tabs3 or TimeSlips. Nothing to replace.
Review the flags
Each entry is checked against that carrier's guidelines. Every flag shows the rule it comes from and a suggested fix. You approve or reject each one.
Send a clean invoice
Download a validated LEDES file and PDF for each payor, ready for the carrier's portal.
What it catches
The cuts you already know.
- Block billing and vague narratives
- Clerical work billed as legal work
- Research or experts without a logged approval
- A second attorney at a deposition
- Wrong rates, increments or UTBMS codes
- Matters split across carriers, deductibles and Cumis rate caps
The Shadow Pilot
See what you would have saved.
We run CarrierReady against your past invoices and the carriers' cut notices, then beside your live billing. You see the money before you commit to anything.
| Length | 60 days, free |
|---|---|
| Who | 5 Bay Area insurance defense firms, by application |
| You share | 3 to 6 months of past invoices and the carriers' reduction notices |
| You get | A Leakage Report showing which cuts CarrierReady would have caught, then pre-bill review beside your live billing |
| After | Founding-firm pricing if you continue. No obligation if you don't. |
Security
Your billing data stays yours.
Time entries describe your defense strategy, so we treat them as privileged.
- A separate database for every firm
- Encrypted in transit and at rest
- Client names masked before any text reaches the AI model
- Never used to train AI models
- A full log of who viewed or changed what
- Your data deleted within 30 days of leaving, with written confirmation
- An attorney approves every change, and the original entry is always kept
From the founder
CarrierReady is built in Pleasanton, California by Xenco Labs, Inc. We started after seeing how much work goes into getting an insurance defense invoice paid, and how much of it is lost anyway. We're building it with a few firms first, so it fits how your billing actually works.
Xen GiannisFounder, Xenco Labs, Inc.
Apply
Apply for the Shadow Pilot
Five firms, 60 days, no cost. Tell us a little about your firm and we'll call to set up a 20-minute conversation.
Not ready for a pilot?
Join the waitlist and we'll tell you when CarrierReady opens to more firms.